Employee Center Employee Separation and Account Offboarding Policy

No Raw Database Data Claim

For clarity, this document does not claim that Quintin N. Mahan owns raw facts, raw database rows, independent outside source records, CRS-owned operational records, customer-owned records, third-party-owned records, or customer relationships merely because such information is entered into, stored in, processed by, displayed through, backed up with, or exported from EC.

This document protects EC Protected Materials: the application, software, source code, schemas, database design, data model, relationships, indexes, workflows, dashboards, reports, queries, automations, integrations, APIs, access controls, credentials, hardware, infrastructure, legal records, certificate records, hashes, metadata systems, audit systems, methods, processes, techniques, trade secrets, documentation, and EC-created structural organization.

Version: 1.0
Effective Date: June 1, 2026
Platform: Employee Center / EC
Owner: Quintin N. Mahan
Legal Hub: /legal
Policies Hub: /legal/policies

Policy URL: /legal/policies/employee-separation-account-offboarding-policy

1. Purpose

This policy explains how EC access may be handled when an employee or user leaves, changes roles, is suspended, is terminated, or no longer needs access.

2. Offboarding Actions

EC may disable accounts, revoke sessions, rotate credentials, preserve logs, archive user records, reassign tasks, preserve timecards, preserve service records, and restrict exports.

3. Records Retained

User departure does not require deletion of EC records.

EC may retain account metadata, role history, timecards, tasks, service records, notes, attachments, audit logs, certificates, decline records, and security events.

4. No Continued Access

Former users are not entitled to continued EC access unless authorized by Quintin N. Mahan.

5. Owner Departure or Change

If Quintin N. Mahan’s employment changes, EC ownership and owner/admin rights remain with Quintin N. Mahan.

Changes to This Policy

Quintin N. Mahan may update this policy by publishing a new active version in EC.

The current active version will be displayed through the Legal hub.

Older versions may remain stored in Postgres for audit, evidence, and historical review.

Contact / Owner

Employee Center is owned by Quintin N. Mahan.

Legal and policy documents are available from:

/legal

The current Terms and Conditions are available from:

/legal/terms-and-conditions

End of Employee Center Employee Separation and Account Offboarding Policy.