Employee Center Archive, Not Delete Policy
No Raw Database Data Claim
For clarity, this document does not claim that Quintin N. Mahan owns raw facts, raw database rows, independent outside source records, CRS-owned operational records, customer-owned records, third-party-owned records, or customer relationships merely because such information is entered into, stored in, processed by, displayed through, backed up with, or exported from EC.
This document protects EC Protected Materials: the application, software, source code, schemas, database design, data model, relationships, indexes, workflows, dashboards, reports, queries, automations, integrations, APIs, access controls, credentials, hardware, infrastructure, legal records, certificate records, hashes, metadata systems, audit systems, methods, processes, techniques, trade secrets, documentation, and EC-created structural organization.
Version: 1.0
Effective Date: June 1, 2026
Platform: Employee Center / EC
Owner: Quintin N. Mahan
Legal Hub: /legal
Policies Hub: /legal/policies
Policy URL: /legal/policies/archive-not-delete-policy
1. Purpose
This policy states EC’s preference for archiving records rather than deleting them.
2. Archive Means Inactive
Archived records are inactive or hidden from normal workflows but remain retained for history, audit, continuity, reporting, evidence, or legal preservation.
3. Deletion Restricted
Deletion may be restricted for legal records, certificates, audit logs, backups, customer history, service history, timecards, call logs, attachments, and records under preservation hold.
4. Archived Records Remain EC Records
Archived records remain part of EC and the EC Protected Materials unless Quintin N. Mahan decides otherwise.
5. User Access
Users may not demand deletion of EC records merely because they are archived, old, disputed, inactive, inconvenient, or no longer used day-to-day.
Changes to This Policy
Quintin N. Mahan may update this policy by publishing a new active version in EC.
The current active version will be displayed through the Legal hub.
Older versions may remain stored in Postgres for audit, evidence, and historical review.
Contact / Owner
Employee Center is owned by Quintin N. Mahan.
Legal and policy documents are available from:
/legal
The current Terms and Conditions are available from:
/legal/terms-and-conditions
End of Employee Center Archive, Not Delete Policy.