Employee Center AI Output Human Review Policy

No Raw Database Data Claim

For clarity, this document does not claim that Quintin N. Mahan owns raw facts, raw database rows, independent outside source records, CRS-owned operational records, customer-owned records, third-party-owned records, or customer relationships merely because such information is entered into, stored in, processed by, displayed through, backed up with, or exported from EC.

This document protects EC Protected Materials: the application, software, source code, schemas, database design, data model, relationships, indexes, workflows, dashboards, reports, queries, automations, integrations, APIs, access controls, credentials, hardware, infrastructure, legal records, certificate records, hashes, metadata systems, audit systems, methods, processes, techniques, trade secrets, documentation, and EC-created structural organization.

Version: 1.0
Effective Date: June 1, 2026
Platform: Employee Center / EC
Owner: Quintin N. Mahan
Legal Hub: /legal
Policies Hub: /legal/policies

Policy URL: /legal/policies/policies/ai-output-human-review-policy

1. Purpose

This policy explains that AI-assisted EC outputs are not final unless reviewed and approved by an authorized person where review is required.

2. Scope

This policy applies to AI-assisted summaries, classifications, drafts, customer messages, service notes, reports, dashboard insights, routing suggestions, legal/evidence organization, duplicate detection, data cleanup suggestions, and automation suggestions.

3. AI Output Is Assistive

AI output is an operational aid.

It may be incomplete, inaccurate, misleading, outdated, overbroad, or unsuitable for final use without review.

4. Human Review Required

Human review is required before using AI output for customer communications, payroll, HR, accounting, tax, legal, billing, disciplinary, access revocation, safety, or other sensitive decisions.

5. User Responsibility

Users are responsible for reviewing, editing, verifying, approving, or rejecting AI-assisted output before relying on it.

6. No Professional Advice

AI outputs do not provide legal, tax, accounting, payroll, HR, financial, medical, insurance, or compliance advice.

7. Logging

EC may log AI prompts, input records, output records, approvals, edits, rejections, timestamps, users, and related metadata for audit, troubleshooting, evidence, and improvement.

8. Ownership

AI-assisted workflows, prompts, templates, outputs, edits, derived records, and related metadata may become part of EC and the EC Protected Materials.

Changes to This Policy

Quintin N. Mahan may update this policy by publishing a new active version in EC.

The current active version will be displayed through the Legal hub or Policies hub.

Older versions may remain stored in Postgres for audit, evidence, legal history, and historical review.

Contact / Owner

Employee Center is owned by Quintin N. Mahan.

Legal and policy documents are available from:

/legal

Policy documents may be organized at:

/legal/policies

The current Terms and Conditions are available from:

/legal/terms-and-conditions

End of Employee Center AI Output Human Review Policy.