Employee Center Cookie and Local Storage Notice

No Raw Database Data Claim

For clarity, this document does not claim that Quintin N. Mahan owns raw facts, raw database rows, independent outside source records, CRS-owned operational records, customer-owned records, third-party-owned records, or customer relationships merely because such information is entered into, stored in, processed by, displayed through, backed up with, or exported from EC.

This document protects EC Protected Materials: the application, software, source code, schemas, database design, data model, relationships, indexes, workflows, dashboards, reports, queries, automations, integrations, APIs, access controls, credentials, hardware, infrastructure, legal records, certificate records, hashes, metadata systems, audit systems, methods, processes, techniques, trade secrets, documentation, and EC-created structural organization.

Version: 1.0
Effective Date: June 1, 2026
Platform: Employee Center / EC
Owner: Quintin N. Mahan
Legal Hub: /legal
Policy URL: /legal/cookie-local-storage-notice

1. Purpose

This Cookie and Local Storage Notice explains how Employee Center (“EC”) may use cookies, browser storage, session storage, local storage, tokens, and similar browser-based technologies.

EC is a private operational platform owned by Quintin N. Mahan. EC uses cookies and browser storage for authentication, security, session management, user preferences, application functionality, and audit purposes.

EC is not intended to use advertising cookies or third-party behavioral advertising trackers unless Quintin N. Mahan later enables and discloses them.

2. Scope

This Notice applies to browser-based access to EC, including access through:

• desktop browsers;
• mobile browsers;
• tablets;
• wallboard or display devices;
• admin devices;
• profile pages;
• dashboards;
• reports;
• Legal pages;
• Terms pages;
• certificate pages;
• APIs or integrations where browser-based tokens are used.

This Notice applies only to EC-controlled cookies and storage. Third-party services may use their own cookies, tokens, logs, or storage when users access those services separately.

3. Relationship to Other EC Policies

This Notice works together with:

• Employee Center Terms and Conditions;
• Privacy Notice;
• Acceptable Use Policy;
• Data Security Policy;
• Data Retention and Backup Policy;
• API and Integrations Policy.

If this Notice conflicts with the Employee Center Terms and Conditions, the Terms and Conditions control unless Quintin N. Mahan signs a separate written agreement stating otherwise.

4. What Cookies and Local Storage Are

Cookies are small files or values stored by a browser and sent with requests to a website or application.

Local storage and session storage are browser storage areas that may store application data on a device.

Tokens are values that may be used to maintain login state, protect sessions, prevent request forgery, remember user preferences, or support secure application behavior.

5. How EC May Use Cookies and Storage

EC may use cookies, local storage, session storage, or similar technologies for:

• authentication;
• login sessions;
• session timeout;
• remember-me functions, if enabled;
• CSRF protection;
• security checks;
• user preferences;
• dashboard preferences;
• layout preferences;
• theme preferences;
• table filters;
• search filters;
• report filters;
• navigation state;
• device/session recognition;
• legal acceptance workflow state;
• Terms update workflow state;
• certificate viewing workflow state;
• error handling;
• troubleshooting;
• audit and security logging.

6. Required Cookies and Storage

Some cookies or storage items are required for EC to work.

Required cookies or storage may support:

• sign-in;
• authenticated sessions;
• user permissions;
• admin permissions;
• CSRF protection;
• security controls;
• route protection;
• session expiration;
• Terms acceptance requirements;
• decline/no-access handling;
• Legal page access;
• certificate viewing;
• application stability.

If a user blocks required cookies or storage, EC may not function correctly, and the user may be unable to sign in or use certain features.

7. Preference and Functional Storage

EC may store user preferences to improve usability.

Preference or functional storage may include:

• theme preference;
• display mode;
• sidebar state;
• dashboard layout;
• table sorting;
• table filters;
• search settings;
• date ranges;
• selected views;
• recent navigation;
• wallboard/display settings;
• profile settings.

These preferences are used to support EC functionality and user experience.

8. Security and Audit Use

EC may use cookies, storage, tokens, logs, and session metadata to support security and auditing.

This may include:

• detecting session misuse;
• detecting repeated failed logins;
• enforcing Terms acceptance;
• enforcing access controls;
• supporting certificate access;
• identifying suspicious activity;
• recording IP address;
• recording user agent;
• recording timestamps;
• recording login/session events;
• preserving evidence of access, acceptance, decline, or policy review.

9. No Advertising Cookies by Default

EC does not use advertising cookies or third-party behavioral advertising trackers by default.

EC does not sell personal information to advertisers.

If Quintin N. Mahan later enables analytics, advertising, or third-party tracking technologies, this Notice may be updated before or when those technologies are used.

10. Third-Party Services

EC may connect to or redirect users to third-party services, including Zoho, Google, Google Voice, email providers, or other approved integrations.

Those services may use their own cookies, storage, tracking technologies, logs, or privacy practices.

This Notice applies to EC-controlled cookies and storage, not third-party websites or services outside EC.

11. Managing Cookies and Storage

Users may be able to block, delete, or limit cookies and storage through their browser settings.

However, blocking or deleting required EC cookies or storage may cause:

• login failure;
• session loss;
• broken dashboards;
• lost preferences;
• failure to complete Terms acceptance;
• failure to view certificates;
• reduced functionality;
• repeated login prompts;
• inability to use EC.

Users should not attempt to bypass, manipulate, forge, copy, or reuse EC cookies, session values, local storage values, or tokens.

12. Device and Shared Browser Caution

Users should not use EC from untrusted devices or shared browsers unless authorized and appropriate.

Users should sign out of EC when finished, especially on shared or public devices.

Users should not copy EC cookies, tokens, local storage values, or session data to another device or browser.

13. Retention

Cookies and browser storage may remain until:

• the session ends;
• the browser is closed;
• the user signs out;
• the user clears browser storage;
• EC expires the session;
• EC replaces the value;
• the value is no longer needed;
• or the browser removes it.

Server-side logs related to cookies, sessions, authentication, security, and audit events may be retained under the Privacy Notice, Data Retention and Backup Policy, and Terms and Conditions.

14. Changes to This Notice

Quintin N. Mahan may update this Cookie and Local Storage Notice by publishing a new active version in EC.

The current active version will be displayed through the Legal hub.

Older versions may remain stored in Postgres for audit, evidence, and historical review.

15. Contact / Owner

Employee Center is owned by Quintin N. Mahan.

Legal and policy documents are available from:

/legal

The current Terms and Conditions are available from:

/legal/terms-and-conditions

End of Cookie and Local Storage Notice.